District Governor Visit Protocol

Once a year the District Governor makes an official visit to each club in the district.

The purpose of the visit:

Process:

Prior to the District Governors visit, your Assistant Governor (AG) will meet with your club officers to review the club's Summary of Club Plans and Objectives . Additionally, the Assistant Governor for your Area will work with you to confirm the meeting and accommodation arrangements.

1. Reconfirm at least one month in advance of the District Governor's visit to resolve any questions as to information, format of the visit and special requirements.

2. The District Governor is a guest of your club when making an official visit. Most importantly, communicate any special plans you have for the Governor so as to be sure it fits in with his/her other plans. Contact the Governor well ahead of time to confirm times and places, thus avoiding confusion and woes.

Lodging

The District Governor will advise you of any assistance needed in arranging overnight accommodations, for the District Governor and spouse at a convenient location.

Meeting Procedure

The District Governor and spouse are guests of your club for the Rotary meeting.

The Governor's presentation is the program for the club meeting and it is not appropriate to schedule any other program on that day.

Encourage members to plan on arriving early for the meeting or staying late in order to visit with the District Governor.

Presentations of Paul Harris Fellows, induction of new members and other honors are especially appropriate during the District Governor's visit and the District Governor should be asked to participate in such events.

Clubs are requested to discuss any contemplated change for the official visits or the format with the District Governor so questions can be resolved early.

Gifts

Personal gifts are discouraged. It is the governor's wish that you use the funds toward one of your club's projects.

Official visits by your Assistant Governor

Your Assistant Governor (AG) will be meeting with club officers and boards prior to the start of or early in the Rotary year and once each quarter.

Arrangements for these meetings should be a mutual agreement between the AG and Club President.

A recommendation is to generally follow this format: